Administrative Conferences

An Administrative Conference is an official meeting between an accused student and a Conduct Officer assigned by the Chief Conduct Officer (or their designee).

1. An Administrative Conference is an official meeting between an accused student and a Conduct Officer assigned by the Chief Conduct Officer (or their designee). The case outcome will be determined in the Administrative Conference. The Conduct Officer will ensure that both parties receive a fair process and will exercise control over the proceeding to ensure that procedures are followed.

2. Any student who provides false information during an Administrative Conference is subject to additional charges under the University Code of Student Conduct (Part VII, Section S).

3. Accused students and complaint parties will be notified of the conference date in writing; this notification will include the charges, the name of the presiding Conduct Officer, the time, date, and location of the conference, the names of witnesses, and a list of the names and contact information of University-trained Campus Advisors. Each party will also be instructed to bring any additional witness information and any supporting evidence or documentation to the conference. Parties will also be given access to the case file upon request. The case file will contain the written complaint and any additional information provided by the parties during the investigation.

4. Both the complaint party and the accused student may bring a Campus Advisor and a support person to the conference.

5. At the beginning of each Administrative Conference, the Administrative Conference procedures will be described. The Conduct Officer will audio record the Administrative Conference. This recording is the property of the Office of Student Conduct and no other party may record the conference.

6. If the accused student fails to appear for the conference, the Conduct Officer will make a determination based on the available information.

7. The accused student and the complaint party (if any) will be given the opportunity to present information to the Conduct Officer, who will question all parties and any witnesses called. Each party will also have the opportunity to pose questions, once the Conduct Officer has asked questions.

8. Once all information is presented and questions have been asked, the Conduct Officer will end the conference and retire to closed deliberations. Accused student(s) are presumed to be not responsible for violations. Responsibility must be established “by a preponderance of information.” This standard requires that the presiding Conduct Officer be persuaded that it is more likely than not that the allegations against the accused student are true.

9. If the Conduct Officer finds the student in violation of University policy, they can assign any sanction listed in the University Code of Student Conduct. If that sanction includes suspension, expulsion, or loss of University housing, the matter will be referred to a University Hearing for further review.

10. The Conduct Officer will provide the accused student with written notice of the finding and sanctions, if any. This notice will summarize the rationale for the finding and sanctions. The outcome letter will include information on how to appeal the decision.